Washington Planning Board
Meeting Minutes -
DRAFT
December 2, 2014
0.0 Assembly: 6:30PM
0.1
Members
present: Crandall, Schwartz and Marshall
0.2 Alternates
present: Kluk
0.3
Members and
Alternates Absent: Cook,
Dagesse, and Terani
0.4
Visitors: Paul Dulac, Lloyd
Condon
Schwartz motioned to put Kluk in
for Cook, Crandall seconded, all voted in favor.
1.0 Minutes: Minutes from November 4, 2014, no changes were requested, Crandall
motioned to approve, Kluk seconded and all voted in favor.
2.0 Old Business:
2.1 Bartevian culvert and easement issue: Crandall said a letter was
sent by certified mail to John LaFleur after our last meeting and he had
received an email in response. Crandall said that his abutter Moore had
retained counsel and was threatening to sue them if they signed the easement,
he stated he will sue the town if the easement is not signed. We will wait and
see what happens.
2.2 Warrant article #29 – Kluk asked about the timing
for a public meeting or a mailing from the Selectmen. Marshall said he thinks
they are doing a mailing about the October 25th public meeting when Eastman
gets back from his trip out of town. Kluk asked about a date for the next
meeting and would there be a date for that in the mailing piece? Marshall said
they haven't decided when the meeting would be; they have to set the budget
hearing (this has to be at least 30 days before Town Meeting). He said they are
waiting on SMAC and WESAC and budget requests and CIP requests are coming in
slowly. Schwartz said the budget requests haven't gone out yet to the departments.
Kluk asked if the public meeting might be in mid-January and Marshall said yes.
2.3 Master Plan Update Committee – Kluk reported the group is
working on drafting the first 3 chapters; Land Use and Zoning, Services and
Facilities and Natural Resources. They are working on the second draft of the
LU&Z and Services and Facilities chapters and have a draft of Natural
Resources, which was not yet reviewed. Our next meeting is in January.
2.4 CIP - We
reviewed the CIP document that Schwartz updated since our last meeting. She
explained the changes she had made. Crandall asked about the Building Fund and
asked if we should establish one for the Town building projects? Kluk said she
researched the existing building fund and found that there are no restrictions
on it despite what everyone assumes about it. Marshall said the Selectmen
haven't used it because they thought it was restricted. Kluk read from the
minutes of the 2011 Town Meeting and the minutes do not reflect any
restrictions. Crandall said that if it is not restricted we should suggest it
be funded again. Schwartz asked if we should put money in it again this year?
Kluk asked if the building projects fail on the warrant should there be
money in the CIP to start saving to do some work. Crandall suggested we
establish a building fund with $100K a year for building projects. Marshall
wants to check the previous fund with Matt Serge. Schwartz said she can add
another fund line and if the existing fund is OK the two can be wrapped
together. Crandall again suggested a new building fund and asked for a
preference and amount. Kluk suggested another $10K in the existing and everyone
agreed. Schwartz said she would change the name of the existing to Town
Buildings Maintenance Fund and create a new building fund called the Town Buildings
Project Fund and make the new one require a trip back to Town Meeting to
expend. Marshall suggested $50K and everyone agreed. Kluk made a motion to
establish a new buildings fund specifically targeting building projects,
Crandall seconded and all voted in favor.
We jumped to Mergers at this point to accommodate Lloyd Condon from SDA church, see 5.1
2.5 Washington Event Sign – Kluk said that proposal has
gone to the Selectmen to be included in the budget and should help in
communication of town events.
2.6 Conservation Commission request for funds
to update NRI maps – Schwartz spoke about the
Conservation Commission's Natural Resource Inventory map update and shared a
list of the maps needing updating. She said the mapper has promised to get them
a price in the next week or two. She said we should put in $5000 for now and
she will let us know the actual number as soon as possible for the budget. She
shared the list of updates to the maps with the group and will email a copy out
to members.
3.0 New Business:
3.1 Budget for 2015 – We
looked over the actual expenditures from 2014 and our budget from last year to
help determine our budget for 2015. We decided to keep Operations at $200, dues
we need to find the quoted amount from UVLSRPC but it should be just under
$1500. There was a discrepancy in what was paid in dues for last year, $1452.04
was paid and then another $2133.16 was charged to our account. Schwartz will
ask Dagesse about it. For Master Plan we will go with $1000 for next year, but
we will put in $1500 for printing. We will keep $2000 in the budget for
consulting on cell tower matters, $100 for training and $250 for advertising,
keeping our budget flat except for the map update, which could be $5000.
Crandall made a motion to keep the budget flat with the addition of the map
cost to be added later, Kluk seconded, all voted in favor.
3.2 New
Members - After discussion with the board and Paul Dulac,
Crandall made a motion to accept Dulac as an alternate member of the Planning
Board, Kluk seconded the motion and all voted in favor. We welcomed him to the
board.
4.0 Driveway permits: None
5.0 Mergers:
5.1 Lloyd
Condon returned with the completed merger application and deeds for the SDA
Church lot merger. He had a letter from the church authorizing him to represent
them in this matter and to sign the merger document. TM 15-154 and TM 15-158,
on King Street are the two lots to be merged. Condon found that one of the
deeds had a previous merger of two of the original 3 lots. He provided us with
the most recent deeds for both properties. The merger document needed to be
notarized so Schwartz got a copy of Condon's license. He provided us with a check
for the merger. Kluk made a motion to approve the merger pending notarizing the
form, Crandall seconded the motion and all voted in favor. Schwartz will
complete and send to the registry.
6.0 Communications:
6.1 DES – notice of acceptance
of Septic system application, 32 Sweeney Road, TM 20-11
6.2 Certified mail receipt for
letter to John LaFleur, Nov.10th
7.0 Meeting date for next Planning Board meeting, January 6, 2015, at 6:30PM.
8.0 Adjournment: Time: 8:04 PM
Motioned by Marshall, seconded by Kluk, all voted in favor.
Respectfully Submitted,
Nan Schwartz