Washington Planning Board
Meeting Minutes - Draft
July 5, 2022
0.0 Assembly: 6:30PM, on 2nd floor of Town
Hall
0.1 Members
present: Hatch, Kluk, Crandall, Revane and Schwartz
0.2 Alternates
present: Kapteyn
0.3 Members
and Alternates Absent: Terani and Chidester
0.4 Visitors:
Tom Marshall and Edward Thompson
1.0
Minutes: June 7th Meeting and Public Hearing Š Hatch asked if any changes were needed in the minutes.
Kapteyn mentioned two typos needing correction. Schwartz will correct them.
Crandall made a motion to approve the minutes as corrected, Kluk seconded the
motion and all voted in favor.
Crandall mentioned that we
previously discussed reviewing our Rules of Procedure, he wants this added to
our agenda for next month. Schwartz will send out a copy of the rules to
members. Schwartz also mentioned that she forgot to add the setbacks on
non-conforming lots to our agenda for today. She will make it new business for
next month.
2.0
New Business: None
3.0
Old Business:
3.1
Kathryn & Steve Becker and Jane Shamaly Š Schwartz reported that the BeckerÕs asked us to move the
Public Hearing on their Lot Line Adjustment/Annexation to our August meeting.
She hadnÕt yet noticed for the Public Hearing so there wonÕt be any additional
cost.
3.2
Revising instructions on Building Permit Application Š Revane said that the BoS wants to revise the Building
Permit application to let applicants go before the ZBA for a variance before
applying for Shoreland and Wetland Permits and septic plans. They would also
like to take a look at the Compliance document and add other check off items to
it. Kapteyn asked if the Town needs a part time person to do the inspections.
Revane thinks at this point the BoS can handle it. Revane thinks they might
need an admin fee if they have to look at things more than once. Hatch said
that adding a code enforcement officer would be a Town Meeting decision. Hatch
thinks that the ability to bypass the full application should be offered to
everyone not just those that know about it, he suggested a coversheet for the
application that lays this procedure out. A working session was discussed for
this and a few other items for discussion. We set a date of July 15th
at 9am at Town Hall for the working meeting. Schwartz will notice for this.
3.3 Borey
property Š Selectman Marshall was
attending to discuss the issues pertaining to the Borey subdivision and cistern
issue. He said that they have 4 properties in litigation at this point and are
working hard to clean up junky yards. The BoS has been in negotiations with
Joyce Borey and her son about cleaning up her property at TM 16-79. He said
they have been very cooperative and have done quite a lot of clean up already.
The BoS is asking us to revoke the need for a cistern installation before she
can sell the remaining five lots (TM 16-77, lots 6 through 10) of the
subdivision approved in 2004. Marshall presented board members with a draft
(unsigned) request from Joyce Borey to the Planning Board asking us to remove
the covenant on the plat that requires her to install a cistern for fire
protection prior to the conveyance of the subdivision lots 6 through 10. It
also refers to the Fire ChiefÕs previous letter and her need for funds to
continue the clean up project. Marshall provided the board with copies of the
2004 subdivision plan with the 5th condition removed (the condition
requiring the cistern). He provided copies of an email exchange with the Town
Attorney and the letter from the Fire Chief. He also shared a proposed letter
of agreement between the BoS and the BoreyÕs laying out their acceptance of her
promise to clean up the property (TM 16-79) in exchange for removing the requirement
for a cistern before she can sell the remaining lots. Marshall was requesting
that we sign the altered subdivision plan. Board members had reservations and
questions about the legality of the request. After much discussion the board
decided we need to speak with the Town Attorney for specific guidance on this and
a procedure for changing or revocation of a previously approved and registered
subdivision plan. We are unaware of how this can be accomplished legally. It
was decided that members will email their suggestions for questions to the
attorney and Hatch will forward them on to Attorney Serge before having a
conversation with him. We hope to have something in writing from him by July 15th
when we meet for our working session, so we can discuss it.
3.4 Class VI Road
Waiver Document Š Revane said there is no
new news on this.
3.5 Merger
Application form Š Schwartz didnÕt have
the updated application form but will provide it for next monthÕs meeting.
3.6 Town Center
Vision project Š Crandall reported that
Parks & Rec had their first family movie showing on Saturday morning and it
wasnÕt as well attended as they hoped. They canÕt advertise the name of the
movie they are showing because of their licensing agreement and need to find
another way to get the word out. He said the projector and the sound system
worked excellently.
3.7 Old School
House project Š Revane said the vinyl
flooring is being installed, doors and electrical are installed next. He said
that all the electric and phone lines are run underground and working. There is
one last pole to be removed by DPW.
3.8 Master Plan Š This is a placeholder.
3.9 ZBA Report Š Hatch said that the ZBA met
and approved a redesign on one case that was denied previously. He thinks the
other denial will return for a rehearing soon.
3.10 UVLSRPC Š Hatch said he attended the
annual meeting and spoke with several people. He discussed the use of UVLSRPC
circuit riders by some of the smaller towns and the help they can provide to
Planning Boards. This is billed by the hour to member towns. He thought we
could consider this.
4.0
Unresolved Business
4.1
Bruce Putnam, Business Permit ŠRevane spoke with him and he is not well and he is not doing
any work for hire anymore. We will drop this from Unresolved Business.
4.2 Racquel Nembhard Š Schwartz said that
Nembhard hasnÕt returned the application for an exemption to a site plan review
yet. We will keep this in Unresolved Business until we hear from her.
5.0
Driveway Permits: None
6.0
Mergers:
6.1 Edward & Jefferson Thompson, 995 Ashuelot Drive, TM 10-14 and 10-13, deeds provided, fee paid. Edward owns 2/3rds of the property and Jefferson owns 1/3rd. Schwartz said that Jefferson Thompson is in a guardianship and the guardian has signed the document for him. She said all the paperwork is in order and Hatch looked over the provided documentation. Schwartz made a motion to approve the merger, Crandall seconded the motion and all voted in favor. Hatch signed the merger. Thompson requested to take the document to the Registry of Deeds himself so a copy was made for our files and he left with the paperwork.
6.2 Andre & Judith Labore, 828 Lempster Mt. Road, TM 7-59 and 7-8, deeds provided, fee paid. Schwartz said she let them know that they need to return and sign the application and get it notarized. We decided to wait on approving the merger until the paper is signed and notarized.
7.0
Communications: None
Discussion: Crandall
brought up the alternate members that are not attending the meetings and should
we ask them to resign. Members will reach out on this issue. We need to recruit
a few more alternates that are able to be active participants and attend
meetings.
Revane said that there is an ongoing
issue with Lucky 7 Farm and their neighbors about a right-of-way issue, which
is a civil issue. He said the Police and lawyers are involved. He also
mentioned they are running a camp at the farm with 30 kids and several
counselors. He said that NH DHHS is involved and we need to review their
business permit for compliance.
8.0 Date for next
Planning Board meeting Š August 2, 2022 at 6:30pm on 2nd
floor at Town Hall - Public Hearing for Becker/Shamaly will be held first, followed
by the regular meeting.
10.0 Adjournment: Time:
8:37 PM
Motioned
by Crandall, seconded by Kluk, all voted in favor.
Respectfully Submitted,
Nan
Schwartz